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Part & Full-Time Positions
San Rafael, California

Office Manager

The Multicultural Center of Marin, an established and growing grassroots community
empowerment organization in San Rafael, CA, seeks a reliable and well-organized Office Manager. The Multicultural Center of Marin works with immigrants and low-income families of Marin County to advance their social, cultural and economic well-being through self- empowerment programs that encourage participation in the broader civic life of US society.

Our programs promote leadership, economic development, and social, restorative and environmental justice.

Reporting to the Director of Organizational Development, the Office Manager will be
responsible for the seamless operation of office systems, including electronic and paper records, IT systems, and daily communications.

Responsibilities
Organize office operations and procedures
• Implement and maintain a new Customer Relationship Management database to track and communicate with donors, grantors, volunteers, program participants and
community members (for example Salsa)
• Organize and maintain shared computer files
• Organize and maintain paper files
• Coordinate Executive Director’s calendar, staff schedules, and meetings
• Maintain and troubleshoot IT system, including train staff in using their accounts, ensure proper functioning, and liaise with the IT Consultant

Human Resources
• Assist with on-boarding new staff
• Maintain staff records
• Prepare payroll
• Assist with coordinating volunteers
• Assist with creating and maintaining personnel policies and procedures Communications
• Develop and maintain internal and external communication systems
• Prepare written communications such as emails and thank you letters
• Assist with handling Executive Director’s emails and phone messages
• Answer the office phone and greet visitors
• Translate writing documents (English/Spanish)

Qualifications
• At least two years of experience as an administrative assistant or other office
management role
• Proficiency in Microsoft Office suite
• Experience creating and/or maintaining systems such as databases, spreadsheets, and digital and paper filing systems.
• Ability to troubleshoot minor IT issues
• Interest and ability to become expert in applications such as WordPress, MailChimp,
and a Customer Relationship Management database
• Excellent written and verbal communication skills
• Strong time management and attention to detail
• Commitment to social equity
• Fluent in written and spoken English and Spanish

This is a full-time position. $45,000-50,000 annually depending on experience. Medical and dental benefits included.

Interested applicants should apply at
https://multicultural-center-of-marin.breezy.hr/
Applications will be accepted on an ongoing basis until position is filled.